SHOW DATE:

Saturday, March 10, 2018


Penticton Trade & Convention Centre
• PENTICTON, BC •

2018 Okanagan Similkameen Healthy Living Fair

2018 VOLUNTEER REGISTRATION FORM


Volunteers must complete a form every year AND will be contacted directly by your volunteer area leader. Volunteer Orientation: Monday March 6th at 6:30 pm at the Penticton Receation Centre (325 Power Street - Penticton, BC) - Room 4.

Any questions? Please contact the event coordinator at: info@healthylivingfair.com

CONTACT INFORMATION


Our volunteer coordinator will be in touch with you within two (2) business days of your request (starting February 1st), to confirm your role, shift and overall involvement. Thanking you in-advance for donating your valuable time to this community event.
VOLUNTEER INFORMATION
Please indicate your ROLE & SHIFT preference(s) from the options below. Roles and shifts are filled on a first-come-first-served basis. You will be contacted by our volunteer area leader to confirm your shift & role within two (2) business days of registering (starting February 1st).

ROLE OPTIONS
Please indicate your area of interest, marking your first, second and third choice. The options are: Entrance Host, Station Host, Directional Host:
First Choice
Second Choice
Third Choice

SHIFT OPTIONS
Each shift is 4-1/2 hours long. Please mark your first and second shift choice you wish to volunteer; the committee will make their best effort to accommodate one of the 2 choices.

SATURDAY, March 10 AM Shift: 8:30 am - 1:00 pm (All FILLED) or PM Shift: 12:30 pm - 5:00 pm
First Choice
Second Choice
I confirm that I have read the volunteer information and I authorize the Okanagan Similkameen Healthy Living Fair Society to retain my personal information for contact for future years.
Check box to see the VOLUNTEER PARTICIPATION AND INFORMATION during the 2018 Okanagan Similkameen Healthy Living Fair
VOLUNTEER PARTICIPATION AND INFORMATION

Thank you for you interest in supporting the Okanagan Similkameen Healthy Living Fair. Please find this package as our invitation to support a fantastic event in the Interior. We are planning for thousands of patrons to visit the event and we will be honoured to have you as one of our Hosts. Below we have outlined some elements that relate to being a volunteer at the event, they are guidelines; general details; and rules & regulations put in place to contribute to your smooth volunteer experience.

Volunteer Orientation:
Monday March 5th at 6:30 pm at the Penticton Community Centre (325 Power Street - Penticton, BC) - Room 4.

Public Show Details:
Saturday, March 10th: 9:00 am – 4:00 pm

Volunteer Shifts:
Each volunteer shift has been organized to be approximately 4.5 hours with a 30-minute overlap between shifts.

Volunteer Roles:
For this show, we only have one role – you are a “Host” for the Okanagan Similkameen Healthy Living Fair Society and will greet patrons at the 'Entrance', at one of the Healthy Living Assessment 'Stations' or assisting them to head in the correct 'Direction'. Volunteers are welcome to work in pairs.

Event Access:
This event is FREE to all in attendance and it being to promoted to all age groups with a focus on families.

Volunteer Reusable Vest:
Each volunteer will receive a Okanagan Similkameen Healthy Living Fair Society reusable Vest for use during their shift. Please only wear vest while you are working your shift. Based on the advise of past volunteer surveys, it was recommended that a reusable vest with no event year is more efficient use of community funds. Please indicate your vest size below, the society will do its best to accommodate all sizes. Be sure to take into account that you would be wearing the vest over top a shirt and/or light jacket. If you wish a t-shirt - we have a few remaining from previous years that all volunteers are welcome to take home at the end of your shift.

Volunteer Appreciation Coupon:
Each volunteer will receive a $5 coupon to use at the PTCC Concession. This is our thank you for supporting the event and volunteering your time. Any additional cost beyond the $5 is the responsibility of the volunteer. Change will not be given if the full $5 is not used.

Please Dress Warm:
Although it is springtime, it may still be a bit chilly at the entrances of the venue or on the floor – so please dress warm. Be sure to wear your volunteer vest over top of your other layers – so the guests can clearly see that you are a Host for the event.

Check-in & Relaxation Room:
The Okanagan Similkameen Healthy Living Fair Society has arranged to use the Boardroom for the Volunteer Relaxation Room for Volunteers to visit. Please be sure to keep the room clean. This room is intended for short breaks during your shift. Please do not leave any valuables in the room. The Okanagan Similkameen Healthy Living Fair Society and its community partners are not responsible for any lost or stolen items brought to the site.

Parking:
We ask that all volunteers be dropped off at the venue or park behind any of the venues. Please leave all available parking at the front of each of the venues for the patrons who will be visiting the event.

Okanagan Similkameen Healthy Living Society • #113 - 437 Martin Street, Box 383 • Penticton, BC • V2A 5L1 • email: info@healthylivingfair.com